Nominations for North Central Florida AACN FY 2023-2024 Chapter Officers and Board Members
Posted over 1 year ago by Dironada Strange
To all Current NCF AACN Chapter Members,
Are you ready to take your nursing leadership to another level? We are looking for new chapter officers and board members to lead the North Central Florida AACN Chapter. Please elect yourself or another colleague who is energetic and willing to take on the challenge of helping this organization grow on a local and community level. On the Google Doc form, please list your name or the person(s) name under the desired position. If nominating someone other than yourself, it is encouraged that you ask and/or inform the person of your desire to nominate him/her prior to placing their name to ensure they are willing to fulfill the duties of the the role if chosen as the nominee.
Please click on the following link to nominate yourself or others. Click Here!!
Voting starts April 1, 2023 - June 2, 2023. New officers and board members will be notified via email on June 5, 2023. First meeting with new officers and board members will be Thursday, July 6, 2023 at 5:00 p.m.
Below you will find the roles and responsibilities of the vacant positions.
PRESIDENT:
The primary accountabilities of the President are:
The primary accountabilities of the President are:
Oversee meetings of the board and chapter, including agenda development and meeting facilitation.
In partnership with the board and committee chairs, develop the future goals and annual objectives for the chapter.
Based on the annual objectives, formulate the annual budget for the chapter in partnership with the board and committee chairs.
Provide for the ongoing monitoring and evaluation of annual objectives.
In partnership with the board, develop and maintain a viable succession plan for chapter officers.
Along with the Treasurer, provide oversight for the chapter finances and ensure financial controls are in place to protect the chapter’s finances from misuse or fraud.
After approval from National, and in partnership with the Treasurer or appropriate chairperson, execute all contracts on behalf of the chapter.
Ensure regular communication to the chapter regarding progress toward the annual objectives and the financial status of the chapter.
Ensure regular communication with the Chapter Advisor and/or National.
Along with the board, ensure the chapter meets all of the obligations to National that are set forth in the Chapter Charter Agreement.
Working with the President-elect, annually provide for continuity of the chapter leadership and a board transition meeting.
In partnership with the board and committee chairs, develop the future goals and annual objectives for the chapter.
Based on the annual objectives, formulate the annual budget for the chapter in partnership with the board and committee chairs.
Provide for the ongoing monitoring and evaluation of annual objectives.
In partnership with the board, develop and maintain a viable succession plan for chapter officers.
Along with the Treasurer, provide oversight for the chapter finances and ensure financial controls are in place to protect the chapter’s finances from misuse or fraud.
After approval from National, and in partnership with the Treasurer or appropriate chairperson, execute all contracts on behalf of the chapter.
Ensure regular communication to the chapter regarding progress toward the annual objectives and the financial status of the chapter.
Ensure regular communication with the Chapter Advisor and/or National.
Along with the board, ensure the chapter meets all of the obligations to National that are set forth in the Chapter Charter Agreement.
Working with the President-elect, annually provide for continuity of the chapter leadership and a board transition meeting.
PRESIDENT-ELECT:
The primary accountabilities of the President-elect are:
Work collaboratively with the chapter President throughout his/her term to provide for continuity of leadership and a smooth transition for chapter leadership.
In the absence of the President, fill in to ensure the accountabilities of the President are met, for example, facilitating a chapter meeting.
In the absence of the President, fill in to ensure the accountabilities of the President are met, for example, facilitating a chapter meeting.
TREASURER and TREASURER-ELECT:
The Treasurer is responsible for the ongoing management, accounting, and reporting of the chapter’s finances, which is a key chapter responsibility. Overall accountability for the financial management of the chapter is the responsibility of the full board, thus the Treasurer must work in partnership with the board to ensure the appropriate management of the chapter finances. This includes developing the budget, ensuring reporting requirements to National are met and that the chapter finances are reported to the full membership on a regular basis. In order to protect both the chapter and the Treasurer, it is important that the board establishes financial controls that limit the authority that the Treasurer or any one person has to make financial decisions or spend chapter funds without the agreement of the board. As part of these controls all contracts and expenditures must have two signatures to execute (President and Treasurer). For contracts, the two signatures must be the chapter President, and Treasurer or the appropriate Chairperson. The accountabilities of the Treasurer are fairly extensive and require a good working knowledge of basic financial management. For this reason, many chapters have chosen to have a Treasurer-elect position on their board, which is strongly recommended. This individual works with the Treasurer during the year to learn about the chapter’s finances and reporting requirements. Chapters that have this position have been more successful with their transition and in maintaining good standing with National.
The primary accountabilities of the Treasurer are:
Perform all accounting for the chapter, including managing cash receivables and expenses.
Assist in preparing the chapter’s annual budget.
Prepare the quarterly financial reports for the chapter and present these reports to the chapter board, chapter membership, and AACN National.
Prepare and submit online all financial reports required on or before the stated deadlines as part of the chapter’s Charter Agreement with National.
In partnership with the chapter President, negotiate and execute all chapter contracts after approval is obtained from National. Please note that sometimes it will be appropriate for the chapter President and the designated Chairperson, rather than the Treasurer, to execute certain contracts.
Work collaboratively with the Treasurer-elect, to provide a smooth transition of the chapter financial management.
Perform all accounting for the chapter, including managing cash receivables and expenses.
Assist in preparing the chapter’s annual budget.
Prepare the quarterly financial reports for the chapter and present these reports to the chapter board, chapter membership, and AACN National.
Prepare and submit online all financial reports required on or before the stated deadlines as part of the chapter’s Charter Agreement with National.
In partnership with the chapter President, negotiate and execute all chapter contracts after approval is obtained from National. Please note that sometimes it will be appropriate for the chapter President and the designated Chairperson, rather than the Treasurer, to execute certain contracts.
Work collaboratively with the Treasurer-elect, to provide a smooth transition of the chapter financial management.
SECRETARY:
The Secretary, shall provide for the keeping of the following documents at the principal office of the Association: (i) minutes of meetings of the Association and of the Board of Directors; (ii) the Articles of Incorporation; (iii) the Bylaws; and (iv) the seal of the Association. The Secretary shall provide for notice to be given of all meetings of the Board of Directors and members in accordance with these Bylaws. The Secretary shall also perform all duties incident to the office of the Secretary and such other duties as the Board of Directors may prescribe. The Secretary is responsible for keeping the minutes and other records of the chapter.
The primary accountabilities of the Secretary are:
Notify all board members and chapter members of meetings. Notice can be given via mail, telephone, or e-mail. It is strongly recommended that at least two weeks’ notice be given to allow for as many chapter members to attend as possible.
Maintain all chapter records, including the Chapter Charter, Chapter Bylaws, financial reports, minutes from board meetings, chapter meetings and committee meeting, and correspondence.
Distribute board, chapter, or committee meeting minutes to members prior to the next meeting.
Maintain chapter membership roster if a Membership Chair is not appointed. It is strongly recommended that the Secretary use the chapter database available through the AACN website to track this information.
Notify all board members and chapter members of meetings. Notice can be given via mail, telephone, or e-mail. It is strongly recommended that at least two weeks’ notice be given to allow for as many chapter members to attend as possible.
Maintain all chapter records, including the Chapter Charter, Chapter Bylaws, financial reports, minutes from board meetings, chapter meetings and committee meeting, and correspondence.
Distribute board, chapter, or committee meeting minutes to members prior to the next meeting.
Maintain chapter membership roster if a Membership Chair is not appointed. It is strongly recommended that the Secretary use the chapter database available through the AACN website to track this information.
BOARD OF DIRECTORS:
Following are the accountabilities for the Chapter Board of Directors which are modeled after the national
AACN Board of Director Accountabilities.
Following are the accountabilities for the Chapter Board of Directors which are modeled after the national
AACN Board of Director Accountabilities.
Ensure effective organizational planning based on AACN’s vision, mission, and values.
The Chapter Board as a Whole will:
Identify the chapter’s purpose and develop a yearly plan to assure the chapter’s direction in the next year or longer.
Collaborate effectively with chapter members in setting the chapter’s direction including developing an attainable and measurable yearly plan.
Develop and evaluate measures that reflect attainment of chapter goals and objectives.
Perform an annual evaluation of the chapter’s yearly plan.
Engage in skillful communication and dialogue to promote effective decision-making processes. In order for the Chapter Board to achieve the above function, the individual Chapter Board Member will:
Prepare for and participate in board meetings, and assess the chapter’s progress on its yearly plan. We strongly recommend that board members attend 75% of board meetings.
Whatever your chapter decides in this regard should be document in your Chapter Bylaws.
Serve as a resource in areas of personal and professional expertise in order to achieve effective planning.
The Chapter Board as a Whole will:
Identify the chapter’s purpose and develop a yearly plan to assure the chapter’s direction in the next year or longer.
Collaborate effectively with chapter members in setting the chapter’s direction including developing an attainable and measurable yearly plan.
Develop and evaluate measures that reflect attainment of chapter goals and objectives.
Perform an annual evaluation of the chapter’s yearly plan.
Engage in skillful communication and dialogue to promote effective decision-making processes. In order for the Chapter Board to achieve the above function, the individual Chapter Board Member will:
Prepare for and participate in board meetings, and assess the chapter’s progress on its yearly plan. We strongly recommend that board members attend 75% of board meetings.
Whatever your chapter decides in this regard should be document in your Chapter Bylaws.
Serve as a resource in areas of personal and professional expertise in order to achieve effective planning.
Ensure and effectively manage adequate resources.
The Chapter Board as a Whole will:
Annually evaluate and approve the chapter’s budget based on the chapter’s priorities.
Evaluate and assure appropriate chapter financial policies and protections.
Track and monitor budget efficiency and approve adjustments as needed.
Regularly review the chapter’s Good Standing grid to ensure compliance.
Be responsible for chapter compliance.
The Chapter Board as a Whole will:
Annually evaluate and approve the chapter’s budget based on the chapter’s priorities.
Evaluate and assure appropriate chapter financial policies and protections.
Track and monitor budget efficiency and approve adjustments as needed.
Regularly review the chapter’s Good Standing grid to ensure compliance.
Be responsible for chapter compliance.
In order for the Chapter Board to achieve the above function, the individual Chapter Board Member will:
Be knowledgeable of the chapter’s budget and current available funds.
Follow up with the treasurer and/or president with questions or comments.
Demonstrate good stewardship relative to chapter reimbursed expenses.
Be knowledgeable of the chapter’s budget and current available funds.
Follow up with the treasurer and/or president with questions or comments.
Demonstrate good stewardship relative to chapter reimbursed expenses.
Determine, monitor and strengthen the chapter’s programs and services.
The Chapter Board as a Whole will:
Assure that the chapter’s yearly plan is consistent with AACN’s mission, vision, and values.
Evaluate resources and assure priorities are reflected in the yearly plan.
Foster trustworthy relationships with chapter members, the chapter advisor, and National AACN staff in order to increase the effectiveness of chapter decisions and outcomes.
The Chapter Board as a Whole will:
Assure that the chapter’s yearly plan is consistent with AACN’s mission, vision, and values.
Evaluate resources and assure priorities are reflected in the yearly plan.
Foster trustworthy relationships with chapter members, the chapter advisor, and National AACN staff in order to increase the effectiveness of chapter decisions and outcomes.
In order for the Chapter Board to achieve the above function, the individual Chapter Board Member will:
Develop an understanding of how to ensure quality and cost-effective services and programs given the chapter’s yearly plan and priorities.
Analyze information and data about chapter goals and performance in order to evaluate linkage to mission, vision, and values.
Develop an understanding of how to ensure quality and cost-effective services and programs given the chapter’s yearly plan and priorities.
Analyze information and data about chapter goals and performance in order to evaluate linkage to mission, vision, and values.
Ensure legal and ethical integrity and maintain accountability.
The Chapter Board as a Whole will:
Ensure integration of the association’s values and ethics into all processes.
Adhere to the Chapter Charter and Governance Manual.
Negotiate Chapter Board communication norms on an annual basis.
Research state laws as needed related to chapter activities (e.g., each state has their own
raffle laws).
The Chapter Board as a Whole will:
Ensure integration of the association’s values and ethics into all processes.
Adhere to the Chapter Charter and Governance Manual.
Negotiate Chapter Board communication norms on an annual basis.
Research state laws as needed related to chapter activities (e.g., each state has their own
raffle laws).
In order for the Chapter Board to achieve the above function, the individual Chapter Board Member will:
Recognize and identify potential conflict of interest situations in a timely fashion.
Refrain from using their position to benefit self or a third party.
Adhere to Chapter Board communication norms for team effectiveness.
Participate in all processes of the Chapter Board to the best of their ability.
The Chapter Board as a Whole will:
Ensure Chapter Board succession by:
Actively identify and mentor chapter members for future chapter leadership positions.
Actively participate in the nomination process.
Assuring an effective and efficient orientation/transition process for new Chapter Board members.
Evaluate itself in a systematic way.
Recognize and identify potential conflict of interest situations in a timely fashion.
Refrain from using their position to benefit self or a third party.
Adhere to Chapter Board communication norms for team effectiveness.
Participate in all processes of the Chapter Board to the best of their ability.
Recruit and orient new Chapter Board Members and assess Chapter Board performance.
Ensure Chapter Board succession by:
Actively identify and mentor chapter members for future chapter leadership positions.
Actively participate in the nomination process.
Assuring an effective and efficient orientation/transition process for new Chapter Board members.
Evaluate itself in a systematic way.
In order for the Chapter Board to achieve the above function, the individual Chapter Board Member will:
Serve as a mentor to new Chapter Board Members.
Serve as a Chapter Board Learning Partner to a new board member as directed by the president.
Recruit and cultivate individuals as nominees for the Chapter Board committees.
Complete the Nominating Committee requests for feedback.
With skillful communication, give feedback to all Chapter Board members
Serve as a mentor to new Chapter Board Members.
Serve as a Chapter Board Learning Partner to a new board member as directed by the president.
Recruit and cultivate individuals as nominees for the Chapter Board committees.
Complete the Nominating Committee requests for feedback.
With skillful communication, give feedback to all Chapter Board members